Liaise with;
Trustees.
Body Corporate Owners.
Tenants / Rental Agents.
Contractors.
Financial
Preparation of Annual Budget/s.
Ensuring write up of books.
Ensuring Body Corporate. Books sent out for Audit.
Respond to Levy and other related queries.
Prepare and monitor monthly budget comparisons.
Permanent Documents
Safe keeping of Management and Conduct Rules or Memorandum and Articles of Association.
Sectional Title Plans.
Insurance Schedules.
Minutes of all meetings.
General Correspondence.
Meetings
Annual General Meetings.
Special General Meetings.
Trustee Meetings.
Maintenance:
Assisting in the obtaining quotations.
Supervision of Maintenance.
Appointment of contractors
Administrative:
Payment of contractors.
Debits / Credits on levy accounts.
Payment of suppliers.
Calculation of Special Levies.
Account Queries.
Obtaining approval of invoices from Trustees.
Payment of wages / salaries.
Levy Clearance Certificates.
Credit Control.
Collection of outstanding levies.
Legal Liaison.
Maintaining Bank Account.
Payment of staff salaries and submission of PAYE, UIF returns.
Sending out of monthly levy accounts.
Secretarial
Minute taking at all meetings.
Action from the minutes.
Circular letters.
General Correspondence.
Personnel
Employ general workers for the complex.
Preparation of Employment Contracts.
Ensuring adherence to Labour Relations.
Insurance
Ensure complex adequately insured.
Processing of insurance claims.
Appointment of Contractors.
Finalisation of Insurance Claim.
Liaison with Insurance Broker.
General
Assistance to all Body Corporate with regard to action to be taken and the interpretation of the Act.
